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NURS FPX 6412 Assessment 2 Presentation to the Organization

Assessment 2 : Presentation to the Organization 

Name 

Capella University

6412

Dr. Name

March, 2024

Presentation to the Organization 

Hello, I’m _______. Today, I’m excited to delve into the intricacies of eTAR, an acronym for Electronic Treatment Administration Records, a pivotal tool within electronic health records. eTAR is a comprehensive solution designed to streamline medication and treatment administration processes efficiently. One of the key features of eTAR is its versatility, as it operates seamlessly across both web-based and offline applications. This ensures uninterrupted access to critical resident data, even in areas with limited internet connectivity. Furthermore, eTAR facilitates real-time resident data recording, collection, and reporting. Healthcare providers can instantly access accurate information regarding medication administration, treatment schedules, and patient responses (Leonardsen et al., 2020). Such real-time data accessibility enhances decision-making and ensures timely interventions when necessary.

Moreover, eTAR prioritizes security, providing a robust platform for storing sensitive resident information. With stringent security measures in place, including encryption and authentication protocols, healthcare professionals can trust that patient data is protected from unauthorized access. eTAR stands as a beacon of innovation in the healthcare sector, offering a secure, user-friendly, and comprehensive solution for medication and treatment administration within electronic health records systems (Lindberg et al., 2020).

Change in workflow with the Use of Evidence-Based Practice

Electronic Health Records (EHR) revolutionize healthcare by providing comprehensive patient information that significantly influences health outcomes. EHRs offer enhanced efficacy in capturing patient data compared to traditional documentation methods. By tracking longitudinal changes, healthcare providers gain insights into crucial metrics such as cholesterol levels and weight, enabling precise analysis. The data stored within the eTAR system serves as a valuable resource for primary care professionals in devising proactive strategies for managing, preventing, and screening chronic diseases. Moreover, eTAR data holds immense potential for research, offering rich datasets for scientific inquiry and medical advancement.

One of the primary benefits of eTAR is its capacity to streamline clinical workflows, enabling clinicians to navigate patient histories efficiently. This streamlined access to comprehensive clinical data not only saves time previously spent on searching for results and reports but also enables healthcare providers to see more patients effectively. By harnessing the resources provided by EHRs, healthcare professionals can proactively identify patient risks, leading to a higher standard of care delivery (Leonardsen et al., 2020).

Furthermore, the implementation of eTAR systems has led to significant improvements in organizational workflows within healthcare institutions. By facilitating smoother data management and streamlined processes, eTAR systems contribute to enhancing operational efficiency and overall patient care delivery. Some examples are as follows:

  • Introducing Electronic Medication and Treatment Administration (eMTA), a user-friendly solution designed to streamline the process of recording medication and treatment administration.
  • With eMTA, healthcare providers can swiftly and accurately record the administration of medications and treatments, ensuring efficient documentation in real time.
  • The intuitive interface of eMTA consolidates all documentation tasks onto a single screen, simplifying the workflow for clinicians.
  • At the point of care, eMTA enables nurses to make immediate adjustments to medications and treatments, including discontinuations, dosage changes, and additions, with updates reflected instantly in the system.
  • Furthermore, eMTA offers real-time drug interaction alerts and notifications, enhancing patient safety by providing clinicians with vital information at the point of care.
  • Additionally, the system helps to reduce medication errors by issuing alerts for missed and overdue medications, promoting adherence to treatment protocols and improving patient outcomes (Batko & Ślęzak, 2022).

Evaluation of Workflow which Supports Strategic Plan

The deployment of the eTAR system significantly bolsters the strategic plan of the organization, playing a crucial role in elevating healthcare outcomes in various patient care aspects. The transition to electronic methods in managing medication administration and treatment records through eTAR leads to improved patient safety and elevates the standards of care provision. This system allows for the immediate capture and tracking of treatment plans, enabling medical professionals to provide timely and precise treatments, thereby reducing the likelihood of mistakes and harmful incidents. Additionally, the adoption of eTAR underscores the organization’s dedication to integrating modern technology in healthcare. Investing in electronic documentation systems illustrates the organization’s commitment to adopting cutting-edge approaches to boost operational effectiveness and provide superior healthcare. Integrating eTAR into daily operations not only improves the precision and availability of patient information but also empowers healthcare professionals to make better-informed decisions (Zheng et al.,2020).

One of the notable benefits of the eTAR system is its contribution to reducing medication errors within the organization. Through features such as real-time alerts and comprehensive medication documentation, eTAR enhances medication safety protocols, thereby minimizing the occurrence of adverse drug events and associated complications. This not only improves patient outcomes but also mitigates potential risks and liabilities for the organization. Moreover, the implementation of eTAR results in more efficient resource utilization by reducing unnecessary investigations and procedures. By providing healthcare providers with access to comprehensive patient data, eTAR enables more informed decision-making, leading to a reduction in redundant tests and procedures. This optimization of resources contributes to cost savings and enhances the overall efficiency of healthcare delivery within the organization.

Lastly, the streamlined workflow facilitated by eTAR fosters improved interactions between primary care providers and patients. With access to accurate and up-to-date information, providers can engage more effectively with patients, fostering trust, communication, and collaborative decision-making. Ultimately, the eTAR system not only supports the organization’s strategic objectives but also enhances the overall quality and effectiveness of patient care delivery (Zheng et al.,2020).

Improved care

Introducing eTAR systems streamlines healthcare workers’ responsibilities while enhancing patient safety and care quality. This technology simplifies clinical data handling, offering medical staff access to more pertinent insights and data. Furthermore, eTAR systems help to accelerate complex and time-consuming clinical processes.

Improved Patient Outcomes

Patients benefit from improved medical care when healthcare professionals have access to comprehensive and reliable information. eTAR plays a crucial role in enhancing patient safety and outcomes by facilitating the detection and prevention of medical errors. Through eTAR, healthcare providers gain valuable insights into patients’ medical histories, enabling them to identify and address potential issues quickly. eTAR systems are instrumental in preventing adverse outcomes by alerting providers to emerging safety concerns in real time. These systems also track patients’ medication usage, ensuring accurate medication management and reducing the risk of errors. Additionally, eTAR stores data about primary care providers, enabling seamless communication and collaboration among healthcare teams. In emergency situations, eTAR notifies clinicians in the emergency room, empowering them to deliver prompt and informed care to patients. By leveraging eTAR, healthcare staff can access pertinent patient information efficiently, facilitating more effective decision-making and ultimately improving patient outcomes.

Workflow Changes for Stakeholders/Practitioners/End Users

Implementing the eTAR system effectively within the organization requires a well-thought-out plan and strategy, focusing on improving patient safety and care quality. This initiative significantly affects stakeholders, healthcare providers, and end-users in the healthcare department. It’s critical to formulate a strategy that aligns with the organization’s healthcare goals while selecting an Electronic Health Record (EHR) system. Conducting a comprehensive evaluation of the organization’s current healthcare technology landscape is essential, identifying areas for enhancement and progress.

Stakeholder involvement is vital in the selection process. This group includes clinicians, staff members, nurse informaticists, the billing team, administration, and the marketing team, all impacted by the new system’s implementation. Clinicians are key contributors, offering insights into the system’s design and functionality from their frontline experiences, ensuring the EHR system fits their workflows and needs. Nurse informaticists, crucial in entering patient data, help ensure the new system integrates smoothly with existing workflows. The billing team’s expertise is important for the payment processes, while the administration provides financial perspectives. The marketing team’s involvement is also critical, as EHR features like automated scheduling and online patient portals can be significant marketing tools, improving patient-physician communication (Zheng et al.,2020).

In addition to functional requirements, understanding the social and psychological aspects of eTAR adoption is crucial. Recognizing stakeholder and end-user expectations and feelings about the new technology is paramount. Effective communication and extensive knowledge sharing about the new system are key for integrating it into workflows and aiding decision-making. Engaging a diverse range of stakeholders in the selection process ensures a comprehensive analysis of practice needs and secures buy-in from key participants (Wang & Laramee, 2021). By addressing both functional and social aspects, the organization can successfully implement the eTAR system, enhancing patient safety, care quality, and overall organizational efficiency. 

Stakeholders Affected by the Change and Efficiency Gains

Studies have shown that implementing the eTAR system in healthcare environments leads to notable improvements in efficiency and effectiveness. In hospital settings, the process of medication use involves four key stages: prescribing, dispensing, administering, and monitoring. This complex procedure, which includes diverse healthcare workers, extensive paperwork, and various procedures, presents risks and potential for errors, endangering patient safety. eTAR systems are instrumental in reducing medication errors, boosting organizational efficiency, and enhancing healthcare professionals’ performance throughout the medication management process. By simplifying workflows and fostering uniform practices, eTAR systems help create a safer environment for care delivery, thereby raising the overall quality of healthcare services.

One key benefit of the eTAR system is its ability to enhance the convenience of healthcare delivery by facilitating increased interaction between patients and providers. Through features such as electronic data exchange, patients can access their medical records more easily, enabling informed decision-making and fostering greater engagement in their own care. Furthermore, eTAR systems benefit various stakeholders within the healthcare organization (Carini et al., 2021). For the billing team, eTAR eliminates the need for manual paperwork, streamlining administrative processes and increasing efficiency. This not only reduces administrative burden but also enhances accuracy and timeliness in billing procedures.

Additionally, eTAR systems offer opportunities for the marketing team to leverage features such as improved revenue generation through enhanced documentation and streamlined workflows. By highlighting the benefits of the eTAR system, the marketing team can effectively communicate the organization’s commitment to patient safety and quality care, thereby attracting new patients and enhancing the organization’s reputation. The adoption of eTAR systems represents a significant advancement in healthcare technology, with far-reaching benefits for patient safety, organizational efficiency, and stakeholder satisfaction. By harnessing the capabilities of eTAR systems, healthcare organizations can elevate the standard of care delivery and achieve better outcomes for both patients and providers (Carini et al., 2021).

Decision-Making Rationale for the Workflow Changes

Choosing the eTAR system reflects a strategic commitment to improving organizational workflow and positively influencing all parties in the healthcare sphere. The eTAR system’s all-encompassing design, which integrates essential patient information like medical histories and lab results, is key to its selection. This integration into a unified platform streamlines the workflows of healthcare providers, leading to more effective and well-informed decision-making. Additionally, the eTAR system is instrumental in elevating patient care quality by enabling patients to be active participants in their healthcare decisions (Sony et al., 2022). With features that provide easy access to medical records and improve communication, patients can more effectively work with healthcare professionals to tailor treatment plans to their needs. This collaborative method not only enhances patient satisfaction but also contributes to more precise diagnoses and improved health outcomes (Carini et al., 2021).

Additionally, the implementation of the eTAR system is anticipated to yield practice efficiencies and cost savings. By optimizing workflow processes and facilitating more effective patient management, healthcare providers can deliver higher-quality care in a more timely manner. This not only improves patient outcomes but also reduces the likelihood of costly medical errors and unnecessary procedures, ultimately resulting in significant cost savings for the organization (Wang & Laramee, 2021). The decision to adopt the eTAR system is grounded in its ability to enhance organizational workflow, improve patient care quality, increase patient engagement, and drive practice efficiencies and cost savings. By leveraging the capabilities of the eTAR system, the organization aims to achieve better patient health outcomes while maximizing operational effectiveness and financial sustainability.

Strategies to Maximize Efficiency, Safety, and Patient Satisfaction Using eTAR 

In the evolving digital landscape of healthcare, it’s essential to balance technology adoption with patient preferences. A strategy combining digital solutions and traditional methods can maximize efficiency, safety, and patient satisfaction, especially when integrating systems like eTAR. Firstly, implementing an online appointment scheduling system addresses the increasing demand for digital services. Such a system allows patients to book appointments conveniently while keeping healthcare staff immediately informed. The incorporation of automated notifications and reminders within this system enhances efficiency and reduces missed appointments, promoting patient engagement (Batko & Ślęzak, 2022). 

However, acknowledging that many patients still prefer scheduling appointments by phone, it’s crucial to maintain this option. A hybrid approach ensures that all patient preferences are accommodated, improving overall satisfaction. Secondly, addressing the challenges of data collection is vital. Shifting from manual to electronic data entry at various checkpoints within healthcare facilities can drastically reduce time consumption and human errors. This move not only ensures data accuracy but also improves the integrity of patient information. The digitalization of data management significantly diminishes paper reliance, leading to cost savings and heightened operational efficiency. Healthcare professionals benefit from streamlined workflows and quick access to accurate patient data, boosting productivity.

Embracing digital solutions like online scheduling and electronic data collection while respecting traditional methods meets the diverse needs of patients and enhances healthcare operations. By leveraging technology to refine processes and communication, healthcare facilities can amplify patient satisfaction and optimize the use of resources. The blend of digital and traditional approaches in systems like eTAR represents a forward-thinking strategy in healthcare management (Ali et al., 2021).

NURS FPX 6412 Assessment 2 Presentation to the Organization : Conclusion

The eTAR system provides a contemporary, streamlined approach to replace old-fashioned paper-based procedures. It’s designed as a potent tool for handling medication and treatment management, available via online and offline platforms. eTAR enables medical professionals to effortlessly document, gather, and relay patient information instantaneously, guaranteeing precise and protected medication documentation (Ali et al., 2021). This all-inclusive platform boosts operational efficiency and augments patient safety, reducing mistakes and offering immediate availability of vital data.

NURS FPX 6412 Assessment 2 Presentation to the Organization : References

Ali, A.; Rahim, H.A.; Pasha, M.F.; Dowsley, R.; Masud, M.; Ali, J.; Baz, M. (2021). Security, privacy, and reliability in digital healthcare systems using blockchain. Electronics, 10, 2034. https://doi.org/10.3390/electronics10162034

Batko, K., Ślęzak, A. (2022). The use of big data analytics in healthcare. J Big Data 9, 3 . https://doi.org/10.1186/s40537-021-00553-4

Carini E, Villani L, Pezzullo A, Gentili A, Barbara A, Ricciardi W, Boccia S. (2021). The impact of digital patient portals on health outcomes, system efficiency, and patient attitudes. J Med Internet Res. 23(9):e26189 https://www.jmir.org/2021/9/e26189

Leonardsen, AC.L., Hardeland, C., Helgesen, A.K. (2020), Patient experiences with technology enabled care across healthcare settings- a systematic review. BMC Health Serv Res 20, 779. https://doi.org/10.1186/s12913-020-05633-4

Lindberg, D. S., Prosperi, M., Bjarnadottir, R. I., Thomas, J., Crane, M., Chen, Z., Shear, K., Solberg, L. M., Snigurska, U. A., Wu, Y., Xia, Y., & Lucero, R. J. (2020). Identification of important factors in an inpatient fall risk prediction model to improve the quality of care using EHR and electronic administrative data: A machine-learning approach. International Journal of Medical Informatics, 143, 104272. https://doi.org/10.1016/j.ijmedinf.2020.104272

Sony, M., Antony, J. and McDermott, O. (2022), The impact of medical cyber–physical systems on healthcare service delivery, The TQM Journal, Vol. 34 No. 7, pp. 73-93. https://doi.org/10.1108/TQM-01-2022-0005

Wang, Q., & Laramee, R. S. (2021). EHR star: The state‐of‐the‐art in interactive EHR visualization. Computer Graphics Forum. https://doi.org/10.1111/cgf.14424 

Zheng, K., Ratwani, R. M., & Adler-Milstein, J. (2020). Studying workflow and workarounds in electronic health record–supported work to improve health system performance. Annals of Internal Medicine, 172(11_Supplement), S116–S122. https://doi.org/10.7326/m19-0871 

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